Many employees find that they’re not always well connected with colleagues in their organization. Viva Engage, part of Microsoft Viva and integrated with Microsoft Teams, helps you share knowledge and have conversations more easily.
In this guide you’ll learn how Viva Engage works and how to get the most out of it—from Q&A to setting up communities. Do you want to know everything about the new way of collaborating?
Viva Engage is part of Microsoft Viva and works inside Microsoft Teams to share knowledge and have conversations.
It offers features such as communities, Q&A, polls and video meetings to connect colleagues and stimulate collaboration.
You can get detailed analytics on engagement and popular topics within your organization by using Viva Insights.
Effective use of Viva Engage includes setting up interactive campaigns, starting conversations with AI-generated prompts and pinning it in Teams.
Training and support are available via Microsoft Learn, FastTrack, account managers and Unity Agency to help employees make the most of Viva Engage.
Viva Engage brings together features you know from platforms like Facebook and Instagram, but safely within Microsoft Teams. With the intuitive mobile app and strong link to Viva Connections you quickly discover relevant knowledge and start a conversation with colleagues straight away.
With Microsoft Viva Engage you can easily join social groups that match your interests, role or department. You meet colleagues through communities focused on topics such as knowledge sharing, diverse projects or even informal themes like sports and photography.
Open conversations start easily via posts, discussions and direct @-mentions of colleagues.
Announcements keep you up to date with the latest news within your group. Use the Q&A feature for quick answers or valuable insights from colleagues across the company.
Virtual meetings with video and interactive discussions bring teams closer together wherever they are. “With one click you find new connections and build a strong company culture together.”
After making connections in communities, collaboration within Viva Engage is the next step. You can easily ask questions of colleagues or experts within the organization.
Use Q&A features or start polls and voting rounds to quickly gather input. In my experience, polls give a good picture of opinions on the work floor.
You can mark best answers directly so everyone can quickly see upvoted and marked solutions. Colleagues share their ideas, answers or best practices within Microsoft Teams and through the intuitive mobile app.
This keeps knowledge sharing low-threshold. Sending compliments strengthens collaboration and gives people an extra motivation boost. Use prompts from Microsoft Viva to start conversations and stimulate sharing insights.
That makes open dialogues easier and prevents information from staying behind closed doors.
With Viva Engage you gain access to detailed analytics on colleagues’ behavior in various communities. For example, you can see exactly which conversation gets lots of responses or which topics are most discussed.
That helps improve your collaboration. Advanced reports show you how engaged employees are, letting you know where to take direct action.
AI support such as Copilot in Viva (coming soon) makes searching for information easier and faster. You receive data-driven insights, practical recommendations and AI-generated prompts.
Use these insights together with Viva Insights and knowledge sharing via Microsoft Teams and the mobile app. This way you discover new trends in your organization in less time. With the intuitive mobile experience you always stay informed, wherever you work.
Make use of Viva Engage to share knowledge via Microsoft Teams and the mobile app. Use Viva Connections smartly to bring insights within reach.
Interactive campaigns boost employee engagement. Viva Amplify helps you manage these from one place.
Choose a goal for your campaign. Think carefully about what you want to achieve. Do you want to share knowledge or perhaps answer questions with Q&A?
Determine who your target group is within your organization. This may be new employees or teams working on a specific project.
Design content that resonates. Use Copilot in Viva for inspiration and to create posts people really want to read.
Plan your campaign carefully. Decide when and how often you want to post to get the most engagement.
Measure your campaign results with Viva Insights. You’ll see immediately what works well and where improvement is needed.
From my experience, regular communication is essential to create a sense of community and keep everyone on the same page.
Viva Engage helps you easily talk and collaborate with colleagues. It uses AI to quickly find answers and ideas.
Ask open questions in Viva Engage communities to share ideas. This creates a rich source of knowledge.
Organize Q&A sessions with experts within your organization via Microsoft Teams. This gives you direct access to specialist knowledge.
Use the Viva Connections mobile app to contribute to discussions on the go. This makes it easy to always stay connected.
Share best practices and successes in specific channels or groups. This inspires others and promotes a positive company culture.
Implement Copilot in Viva for inspiring prompts that start conversations. This AI tool generates interesting topics for discussion.
Set up interactive campaigns around employee engagement. Using gamification elements encourages participants to actively join in.
Encourage team members to post their own questions and solutions. This stimulates peer-to-peer learning and quick problem solving.
Regularly analyze engagement figures with Viva Insights. This shows which topics matter within the organization so you can respond accordingly.
By following these steps you unlock the full potential of Viva Engage and create a vibrant, engaged community within your organization.
Make Viva Engage visible in Microsoft Teams with Viva Connections. Set up clear onboarding and training for your employees via the mobile app or web version.
Integrating Viva Engage into Microsoft Teams and on the web makes collaboration and knowledge sharing within your organization easier. It allows you to communicate effectively and make connections with colleagues.
Administrators should implement Viva Engage as a first step. They install the app directly in Microsoft Teams.
You can also find Viva Engage on the web by navigating to the Viva Connections portal, part of Microsoft 365.
Within Teams you can pin Viva Engage for quick access. This ensures employees can easily find it.
Training employees on how to use Viva Engage is essential. Start with basic features before moving on to complex capabilities.
Actively promote the use of Q&A in Viva Engage to encourage knowledge sharing between teams.
Track which topics are popular within your communities and respond with relevant content via the Microsoft Viva Connections mobile app.
The latest update of the mobile app was on 18 June 2025, version 11.0.0. Encourage employees to use this version for the best experience.
Basic community and conversation features are included in both Microsoft 365 and Office 365 plans, meaning many organizations already have access at no extra cost.
By following these steps you successfully integrate Viva Engage into Microsoft Teams and on the web, enabling your organization to benefit from improved communication and collaboration.
Setting up training and support for your employees is crucial to get the most out of Viva Engage. Microsoft offers various resources such as FastTrack, your account manager and the Microsoft Learn documentation to help you.
Ensure all employees have access to the Microsoft Learn platform for self-study. It contains courses on how to use Viva Engage, Microsoft Teams and other relevant tools.
Schedule regular training sessions with a FastTrack expert or your account manager to transfer in-depth knowledge. They can answer specific questions and share best practices.
Make use of Unity Agency’s services to develop ambassador programs. These programs help spread knowledge within your organization by training employees to become Viva Engage experts.
Organize internal events and workshops where employees can learn how to collaborate effectively via Viva Engage. Think of creating communities, sharing knowledge and stimulating conversations.
Set up an internal Q&A platform within Viva Engage where employees can ask questions and get answers from colleagues or experts. This promotes knowledge sharing and problem solving.
Set goals for what your team should achieve with Viva Engage, such as improved communication or more engagement. Track these goals via Viva Insights to monitor progress.
Encourage employees to install the Microsoft Teams mobile app. This keeps them connected with colleagues on the go and gives them access to all Viva Engage features.
Involve managers in the process by giving them specific training on how to motivate their teams to use Viva Engage actively.
By following these steps your organization can quickly get started with Viva Engage and you’ll get the most out of it for every employee.
Viva Engage helps you easily connect with colleagues via Microsoft Teams and Viva Connections. You increase your knowledge and share best practices in various communities.
With Q&A, video and insightful analytics you boost collaboration and engagement. Take the first step today and discover how Microsoft Viva makes your workplace stronger.
For more information on efficient communication tools, visit our page about Slack.
1. What is Viva Engage and how does it work with Microsoft Teams?
Viva Engage is part of Microsoft Viva that integrates seamlessly with Microsoft Teams. It enables employees to share knowledge, ask questions and get answers within their work environment.
2. How can Viva Engage help with knowledge sharing in my organization?
Viva Engage promotes knowledge sharing by providing a platform where employees can ask questions and find answers. It uses Q&A features integrated into Microsoft Teams.
3. What is the difference between Viva Connections and Viva Engage?
While Viva Connections focuses on connecting employees with each other and with the company, Viva Engage focuses more on sharing knowledge and answering questions within an organization.
4. How can I start using Viva Engage in my organization?
Implementing Viva Engage starts with integration into Microsoft Teams. From there employees can begin sharing knowledge, asking questions and receiving answers via the Q&A features.
